How TempExperts Vets Candidates

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Staffing firms play a critical role in matching the right talent to the right employers and the right working culture. TempExperts reputation is grounded in our ability to make staffing simple and efficient for our clients. To ensure TempExperts presents only the best candidate fits to our clients, we implement a thorough, on-going vetting processes that continues right up until our client gives the green light to hire. It is critical for you to know a staffing firm’s vetting process, so you can ensure a greater percentage of “hits” on successful hires. This saves you lots of time and money in efficiency, satisfaction, and budgetary expenditures.

Here are the top five processes used by TempExperts to vet candidates effectively:

The first step in our vetting process is the initial screening of applications. We receive thousands of applications every month. We also proactively recruit hundreds of candidates monthly as well. This involves reviewing resumes, cover letters, and application forms to ensure candidates meet the basic qualifications for the job. We create a candidate profile from this information, so that when we compare client job orders to our candidate inventory, we are already well along the path of identifying candidates who could potentially fill the role. The whole point of screening this way is that it helps to quickly identify candidates who meet the basic criteria of the role and filter out those who do not.

  • Relevant Experience: Does the candidate have the necessary work history, experience and skills to do the job?
  • Accomplishments: Does the candidate have a track record of creating an ROI for the work that they are tasked with?
  • Education and Certifications: Is the candidate’s educational background and certifications in line with job requirements? Are they accurate and not exaggerated?
  • Job Stability: Do they have a history of steady employment, or are there frequent job changes?
  • Attention to Detail: Is the application or resume well-organized and free of typographical errors, reflecting a candidate’s professionalism and thoroughness?

Candidates who pass our pre-qualification measures are then invited to a candidate interview. The TempExperts “Candidate Interview” serves as a personal touchpoint, allowing our professional recruiters to understand the candidate’s goals and what is important to them, so we can match that to the needs of our client. Understanding the candidate’s aspirations ensures a more well-rounded pairing with our client’s intentions for the role. We also look to critically assess the candidate’s aptitude for the job itself. These interviews are critical for determining ideal suitability for an effective client/candidate match.

  • Communication Skills: How well does the candidate articulate their thoughts?
  • Cultural Fit: Would the candidate mesh well with the company’s culture and values?
  • Availability and Interest: Is the candidate available for the position, and are they genuinely interested in the role?
  • Compensation: Is the candidate a match based on the pay range for the position?
  • Logistics: Is the commute realistic? Is the candidate willing to work in-office versus hybrid or remote?

To verify the technical skills and capabilities of candidates, staffing firms often use various skills assessments and tests. These assessments provide objective data on a candidate’s abilities, ensuring they possess the skills required for the job.

  • Accurate and Comprehensive Skills Evaluation: TempExperts leverages a well-known SaaS provider that tests a wide range of skills that cover various industries and job roles. This allows TempExperts to accurately assess candidates’ competencies and match them to the right job openings, improving the quality of hires and client satisfaction.
  • Efficient Hiring Process: By utilizing TempExperts automated testing and assessment tools, we can streamline the hiring process, saving time and resources. This efficiency helps in quickly identifying top talent and reduces the time-to-hire, which is crucial in competitive job markets.
  • Data-Driven Decision Making: TempExperts offers detailed analytics and reporting on candidates’ performance and we leverage this data to make informed hiring decisions, provide valuable insights to clients, and continuously improve their recruitment strategies.

Once a candidate has passed the initial stages of qualification, there is still more important work to do. TempExperts conducts thorough background checks and reference verifications, as part of our employment screening. Background checks and references provide crucial information about a candidate’s history and reliability, mitigating the risk of hiring someone with a problematic past.

  • Criminal Background Check: Conducted to identify any past criminal activity or convictions. It can include national, state, and local criminal records.
  • Employment Verification: This verifies the candidate’s employment history, including positions held, dates of employment, and reasons for leaving previous jobs.
  • Education Verification: This confirms the candidate’s educational background, including degrees earned, institutions attended, and graduation dates.
  • Reference Checks: Contacting previous employers, supervisors, or professional references to gain insights into the candidate’s work ethic, skills, and reliability.
  • Credit Check: Especially relevant for positions involving financial responsibilities, this check reviews the candidate’s credit history to assess their financial stability.
  • Drug Testing: Screening for the use of illegal substances to ensure a drug-free workplace.
  • Identity Verification: Confirming the candidate’s identity through government-issued IDs to prevent identity fraud.
  • Professional License Verification: Ensuring that the candidate holds any necessary professional licenses or certifications required for the position.

Once a candidate interviews with our client, the vetting process still does not stop there. We have an additional discussion with our candidate to understand how the interview went from their perspective. Our comprehensive debrief helps TempExperts gather detailed insights into a candidate’s competencies, experience, and fit for the role by providing a neutral “outside” perspective to ensure that a match between the client and the candidate exists. We do this by reconciling perspectives about the interview and assessing to what degree all perspectives align.  

  • Feelings about the Interview: We want to understand how the candidate felt about the interview.  What stood out for them?  Is there synergy with what stood out for our client?
  • Cultural Fit Assessment:  We want confidence that the candidate perspectives align with the company’s core values and work environment.
  • What Happens Next: Making sure everyone is on the same page about the logistical details of “next steps” is crucial , so any positive perspectives don’t migrate to misunderstandings or bad perspectives.

The vetting processes used by TempExperts is designed to ensure that only the most qualified and suitable candidates are ultimately presented to, and hired by, our client companies. Each step serves to filter and verify candidates meticulously. By employing these top five processes, TempExperts helps companies make informed, evidenced-based hiring decisions, ultimately contributing to our client companies organizational success and growth.

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